Getting Started

• What is WorkPhotos?

  WorkPhotos is a simple way to capture, organize, and share photos of your work.

  It is designed for teams who need clear visual records of jobs, projects, or site work without messy folders, lost images, or long explanations.

  Instead of photos living on personal phones or scattered across apps, WorkPhotos keeps everything in one place, organised by job and date.

  Typical uses include:

  • Recording work progress

  • Capturing before and after photos

  • Sharing proof of work with clients

  • Keeping a visual history of jobs

  • Improving communication across teams

  WorkPhotos is built to be fast, simple, and practical for real on site work.

• How WorkPhotos Works (Simple Overview)

  WorkPhotos follows a simple flow:

  1. Create a job

  2. Capture photos on site

  3. Add notes or annotations if needed

  4. Organise photos automatically under that job

  5. Share or export when required

  Photos are stored securely and synced so you can access them from different devices.

  There is no complicated setup or technical configuration required.

  If you can take a photo, you can use WorkPhotos.

• Installing WorkPhotos

  WorkPhotos can be used on both mobile devices and the web.

  Installing on Mobile

  WorkPhotos is available as a mobile app.

  • On iPhone, download WorkPhotos from the Apple App Store

  • On Android, download WorkPhotos from the Google Play Store

  Once installed, open the app and sign in or create an account.

  Using WorkPhotos on the Web

  WorkPhotos can also be used in a web browser.

  • Go to https://app.workphotos.com

  • Sign in or create an account

  There is no installation required for the web app.

  Supported Devices

  • iOS smartphones

  • Android smartphones

  • Modern web browsers on desktop or laptop

• Creating Your First Job

  A job is where your photos live.

  To create your first job:

  • Open WorkPhotos

  • Tap or click Create Job

  • Give the job a clear name (for example, client name or site address)

  • Save the job

  Once created, you can start adding photos immediately.

  Each job keeps all related photos together so you can easily find them later, generate reports, or share with others.

  Tip: Use clear job names from day one. It makes searching and reporting much easier later.

• Inviting Your Team

  You can invite your team so everyone captures photos in the same place.

  On Mobile

  1. From the main view in the app, tap + Team

  2. Tap + Add

  3. Share the invite link or

  4. Let the team member scan the QR code from their mobile device to join

  On the Web App

  1. Click Users

  2. Click the small Add User icon in the top right of the screen

  3. Click + Add

  4. Share the invite link or

  5. Let the team member scan the QR code from their mobile device to join

  Once invited, team members can:

  • Capture photos under shared jobs

  • View work completed by others

  • Keep all documentation in one system

  This avoids photos being lost on personal phones or sent via messaging apps.

• Using WorkPhotos On Site

  WorkPhotos is designed to be used on site, in real working conditions.

  You can:

  • Take photos quickly without stopping work

  • Capture before, during, and after images

  • Add notes while the work is fresh

  Many teams make it part of their routine:

  • Open the job

  • Take photos as work progresses

  • Close the job knowing everything is documented

  This helps reduce disputes, callbacks, and misunderstandings later.

• Web App vs Mobile App

  WorkPhotos works on both mobile and web.

  Mobile app

  • Best for capturing photos on site

  • Fast access to camera

  • Designed for quick use in the field

  WebApp

  • Best for reviewing work

  • Organising photos

  • Creating reports

  • Sharing with clients

  Most teams capture on mobile and review or share from the web app.

  You can use either, or both, depending on how you work.

• Best First Day Setup

  To get the most from WorkPhotos on day one:

  • Create your main jobs or projects

  • Invite your team

  • Agree on simple job naming rules

  • Start capturing photos immediately

  • Review photos at the end of the day

  You do not need to configure everything upfront.

  WorkPhotos works best when you start using it right away and adjust as you go.

• Common First Questions

  Do I need to organise photos manually?

  No. Photos are automatically grouped under jobs.

  Can clients see my photos?

  Only if you choose to share them.

  What happens if I lose my phone?

  Your photos are safely stored and can be accessed from another device.

  Is there a limit on photos?

  There is no hard limit on photos as long as usage stays within our fair use policy.

  If usage becomes excessive or abnormal, we may contact you to discuss options.

  Do my team need their own accounts?

  Yes. This keeps activity clear and organised.