Organising Your Work

How WorkPhotos uses jobs to organise photos, messages, and activity, and how you manage those jobs over time.

• What a job is

  A job is the main way WorkPhotos organises your work.

  Each job contains photos, messages, timestamps, and activity related to a single piece of work, site visit, task, or project. Jobs act like folders, but with built-in history and context.

• Creating a job

  You can create a new job from both the mobile app and the web app.

  Once created, the job is available to all users in the workspace and is automatically synced across devices.

• Naming and identifying jobs

  Jobs can be named to help identify the work they relate to, such as a site name, client, reference number, or description.

  Clear job names make searching,and reporting easier, especially when managing many jobs over time.

• Viewing job activity

  Each job keeps a timeline of activity, including:

  • Photos added

  • Messages or notes

  • Report views

  This activity helps track when work was done and how the job has been accessed or updated.

• Searching and ordering jobs

  WorkPhotos does not support manual sorting of jobs.

  Jobs are automatically ordered by most recent activity, with the most recently updated jobs shown at the top of the list. Activity includes new photos, messages, or other updates within a job.

  This ordering is applied consistently across the mobile app and the web app.

• Deleting jobs

  Any user can delete a job from the workspace.

  Deleting a job does not permanently remove it straight away. Instead, it is moved to the workspace trash.

• Trashed jobs and restoring work

  Deleted jobs are stored in Trashed Jobs under workspace settings.

  From there, jobs can be restored if they were deleted by mistake. This provides a safety net against accidental deletion.

• Jobs and team visibility

  Jobs are shared at the workspace level.

  All users in the workspace can see all jobs and their contents. There are no per-job visibility or access controls.

• Managing jobs across devices

  Jobs stay in sync across the mobile app and web app.

  Photos, messages, and activity added on one device appear on others automatically, so work can be captured in the field and reviewed later on desktop without manual syncing.